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AI ROI calculator
Data entry, reporting, scheduling, copy-paste between systems, chasing emails.
Wages plus the extras. A £40,000 salary is about £30 an hour once you add National Insurance and pension.
Estimated annual saving
£28,750
- Hours saved per week
- 25h
- Hours saved per year
- 1,150h
- Same as this many full-time people
- 0.7
Worked out over 46 working weeks a year. What you really save depends on which job you hand over first. Fifteen minutes on a call will tell you which one to pick.
Find out where those savings are hiding
This gives you a rough answer. Book fifteen minutes and we will look at your actual numbers.
Behind the tool
How this calculator works
The sum multiplies four things. How many people you have. How many hours each one loses to repetitive work every week. What an hour of their time really costs. And how much of that work AI can take on.
We use 46 working weeks a year. That takes out holidays and bank holidays.
You pick one of three levels. 30% is what tools you can buy today will do, with nothing else changing. 50% is normal for a first job done properly. 70% means changing how the work is done.
What the number does not include
This counts saved time only. It leaves out the things that are harder to put a number on. Leads answered in minutes instead of days. Invoices chased on time. Fewer mistakes to fix.
It also leaves out what the work costs to set up. For most small businesses that is far smaller than the saving over a year.
If you are not sure you are ready, start with the AI readiness check. If meetings are your biggest time drain, try the meeting cost calculator.
Questions
Frequently asked questions
How do you work out what AI saves you?
We multiply four things. How many people you have. How many hours each one loses to repetitive work every week. What an hour of their time costs. And how much of that work AI can take on. We use 46 working weeks a year. You choose whether AI takes on 30%, 50% or 70%. The answer counts saved time only. Money you make from faster replies comes on top.
What counts as a repetitive task that AI can automate?
Anything with the same steps, done again and again. Copying numbers between systems. Writing routine emails and quotes. Booking things in. Formatting reports. Writing up calls. Chasing invoices. Sorting new enquiries. First drafts. If you could teach it to a new starter in ten minutes, AI can usually take a large share of it.
What should I put for the hourly cost?
The real cost of an hour of someone's time, not just their wage. Add employer National Insurance, pension and the cost of keeping them working. A rough rule is to add about 30% to the yearly salary, then divide by 1,725 working hours. A £40,000 salary works out at about £30 an hour.
Are these savings realistic for a small business?
The estimate is deliberately careful. It assumes nothing about extra sales and it uses 46 working weeks. What you really save depends on which job you hand over first. A well-chosen first job often pays for itself in weeks. A badly chosen one wastes months. Fifteen minutes on a call is usually enough to tell which is which.
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